Job Title: Accounting Assistant\u00a0<\/p>\n
Position Level:\u00a0entry level + somehow working experience in accounting related field<\/p>\n
Offer Rate:\u00a0$24.00 per working hour<\/p>\n
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Requested Skills:<\/p>\n
1) general PC skills for office works<\/p>\n
2) business English and upper conversational Japanese at least<\/p>\n
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Experiences\/Interests\/Knowledge:\u00a0<\/p>\n
1) certain working experiences with accounting related software such as QB<\/p>\n
2) certain experiences with different cultures rather than his\/her own culture, especially Japanese culture and\/or Asian culture<\/p>\n
3) certain knowledge on accounting or accounting related<\/p>\n
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Working Days & Hours: 5 week days X 7.5 working hours a day (Monday – Friday at 9:30am -6:00pm)<\/p>\n
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Working Location: Midtown, Manhattan<\/p>\n
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Full Time Employee Benefits:<\/p>\n
1) healthcare:\u00a0Medical\/Dental\/Vision insurances (currently up to family level)<\/p>\n
2) paid vacation\/paid holiday\/earned Sick Hour<\/p>\n
3) 401K Retirement Plan<\/p>\n
4) Basic Life and AD & D insurance at fully company's cost<\/p>\n
5) Employee Discount<\/p>\n
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Job Description:<\/p>\n
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General Position Summary<\/p>\n
This position is responsible for the financial processing of transactions for the Company, duties including daily bookkeeping and record keeping, financial reporting and the preparation of tax records for financial audits.\u00a0It conducts all general accounting related works, such as General Ledger, Account Payables\/Other Expenses, Account Receivables, Bank Reconciliation, Bank Accounts, Bookkeeping, Taxes Filing, and financial statements etc.\u00a0In addition, this position is expected to perform certain office administration jobs, such as answering phone calls, taking messages or redirecting them to the right personnel, and document filings etc.<\/p>\n
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Essential Job Functions<\/p>\n
General Ledger Accounts and Bank Accounts<\/p>\n
\u2022 processes general journal entries to accounting system;<\/p>\n
\u2022 reviews cash flow and account balance and initiates account transfer as necessary;<\/p>\n
\u2022 reviews bank charges statement, then processes general journal entry as necessary;<\/p>\n
\u2022 conducts bank reconciliations;<\/p>\n
\u2022 assists accounting manager with fiscal year closing, including internal and external auditing;<\/p>\n
\u2022 ensures accounting\/financial information kept confidential.<\/p>\n
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Account Payables & Other Expenses<\/p>\n
\u2022 assists accounting manager with all matters related to the invoicing and billing, by using accounting software and other programs to manage accounts payable;<\/p>\n
\u2022 handles accounts payable for separate entities and vendors\/suppliers, by processing invoices, periodic and other expense invoices, as well as reconciling monthly statements from vendors\/supplier if applicable, requesting correction\/change as necessary;<\/p>\n
\u2022 analyzes workflow processes, processes transactions and performs accounting duties such as account maintenance, recording entries and reconciling books of accounts;<\/p>\n
\u2022 processes due invoices for payments checks and wire transfers within terms, while ensuring bills\/payroll are paid in a timely & accurate manner while adhering to departmental procedures;<\/p>\n
\u2022 compares purchase orders, prices, terms of payment and other charges;<\/p>\n
\u2022 communicates with vendors\/suppliers regarding invoices; reports account payable aging, unpaid invoices and any problem to Management;<\/p>\n
\u2022 processes cash receipt on accounting system;<\/p>\n
\u2022 establishes and maintains relationships with new and existing vendors\/suppliers.<\/p>\n
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Account Receivables<\/p>\n
\u2022 is responsible for collecting payments from customers\/clients and accurately records then into accounting system and applied spreadsheets;<\/p>\n
\u2022 tracks payments from customers\/clients, makes banking deposits and runs reports that document profits and losses for the Company;<\/p>\n
\u2022 manages incoming payments, by properly tracking them and updating information as needed into the accounting system to maintain accurate bookkeeping databases records and applied spreadsheets;<\/p>\n
\u2022 communicates with customers\/clients to request payment and arrange payment plans as needed;<\/p>\n
\u2022 updates customers\/clients\u2019 accounts based on payments or contact information as needed;<\/p>\n
\u2022 alerts operations of unpaid receivables; reports account receivable aging and any problem to Management;<\/p>\n
\u2022 obtains credit information from customers\/clients \u2019s trade references as needed.<\/p>\n
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