Wage range : $22-$28\/hour<\/p>\n
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Address: Santa Fe Springs CA <\/p>\n
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Title: General Affairs Coordinator<\/p>\n
Department: Human Resources & General Affairs Report to: HR & General Affairs Senior Manager Status: Non-Exempt<\/p>\n
\u00a0<\/span><\/p>\n Job Purpose: General Affairs Coordinator is responsible for areas of asset management, business insurance, safety programs, projects, office management and supports the work of management and other employees for the efficient day-to-day operation.<\/p>\n \u00a0<\/span><\/p>\n Primary duties and responsibilities: General Affairs Coordinator perform a variety of duties including some or all the following:<\/p>\n \u00a0<\/span><\/p>\n Asset Management<\/u><\/p>\n \u30fbCoordinates all activities related to the asset management<\/p>\n \u30fbAssists to analyze the asset request for approval of upper management<\/p>\n \u30fbCreates a system of controls and procedures for assets and monitors them<\/p>\n \u30fbTracks project costs and compiles them and closes those accounts once the related project is over<\/p>\n \u30fbMaintains accurate records of assets and updates the asset database timely<\/p>\n \u30fbCreates electronic files of each fixed asset and keeps in the shared filing system<\/p>\n \u30fbUpdates monthly asset project report and reports to HR & General Affairs senior manager<\/p>\n \u30fbPrepares quarterly capital spending report for upper management<\/p>\n \u30fbWorks with other departments to conduct annual internal audit and prepares the reports<\/p>\n \u30fbSupports management to prepare asset investment report for the parent company<\/p>\n \u00a0<\/span><\/p>\n \u00a0<\/span><\/p>\n Business Insurance Administration<\/u><\/p>\n \u30fbCoordinates all activities related to the business insurance program<\/p>\n \u30fbWorks with the insurance broker to analyze necessary coverage as the business develops<\/p>\n \u30fbPrepares for annual renewal of insurance program<\/p>\n \u30fbResponsible for claim management by working closely with the adjusters of insurance companies<\/p>\n \u30fbMaintains accurate records of claims and updates the loss run database timely<\/p>\n \u30fbProcesses payments of insurance premium<\/p>\n \u30fbMaintains certificate of insurance (COI) and requests to issue COI to insurance broker<\/p>\n \u30fbProvides support for annual audit by insurance companies<\/p>\n \u00a0<\/span><\/p>\n <\/p>\n <\/span>Safety Administration<\/u><\/p>\n \u30fbFunctions as a corporate safety liaison with other locations to coordinate safety activities to ensure that all activities are compliant with state and federal safety regulations<\/p>\n \u30fbWorks with safety teams to implement training programs for safety procedures and accident prevention<\/p>\n \u30fbEnsures necessary safety records are maintained and prepared according to established guidelines<\/p>\n \u30fbAttends monthly safety meeting to represent the corporate safety team<\/p>\n \u30fbWorks with other safety coordinators to administrate the Fleet Safety Program<\/p>\n \u30fbResponsible for DMV Employer Pull Notice (EPN) Program and keeps track of EPN records<\/p>\n \u30fbUpdates driver\u2019s license and auto insurance information for drivers and sales representatives<\/p>\n \u30fbFunctions as a safety administrator at the corporate office to provide workplace safety trainings, inspect workplaces to ensure they are up to safety standards.<\/p>\n \u30fbSupports HR to handle workers compensation claim at the corporate office<\/p>\n \u30fbReviews loss run record of worker\u2019s comp claims and prepares reports timely<\/p>\n \u30fbConducts research, compiles data and prepares for consideration and presentation for safety program<\/p>\n \u30fbWorks with management team to address any safety-related lawsuits<\/p>\n \u00a0<\/span><\/p>\n \u00a0<\/span><\/p>\n Project Management<\/u><\/p>\n \u30fbDevelops a detailed project plan to track progress of each project<\/p>\n \u30fbCoordinates internal resources and third parties for the flawless execution of projects<\/p>\n \u30fbEnsures that all projects are delivered on-time within scope and budget<\/p>\n \u30fbUses appropriate verification techniques to manage changes in project scope, schedule and costs<\/p>\n \u30fbCreates and maintains comprehensive project documentation<\/p>\n \u30fbReports and escalates to management as needed<\/p>\n \u00a0<\/span><\/p>\n \u00a0<\/span><\/p>\n Office Administration<\/u><\/p>\n \u30fbProvides secretarial and administrative support to management and other staff<\/p>\n \u30fbConducts research, compiles data and prepares for consideration and presentation<\/p>\n \u30fbUses computer to prepare and retain reports, memos, and documents<\/p>\n \u30fbCreates and maintains filing systems and databases<\/p>\n \u30fbBack-ups electronic files using proper procedures<\/p>\n \u30fbProcesses payments ensuring timeliness and accuracy of information<\/p>\n \u30fbCoordinates the maintenance of office equipment and facilities<\/p>\n \u30fbFills out business or government forms<\/p>\n \u30fbHandles sensitive information in a confidential manner<\/p>\n \u30fbAssists with company events as requested<\/p>\n \u30fbPerforms other related duties as assigned or directed<\/p>\n \u00a0<\/span><\/p>\n <\/p>\n <\/span>Required knowledge and skills:<\/p>\n \u30fbKnowledge of office administration procedures, business insurance, safety and project management<\/p>\n \u30fbSolid organizational skills including attention to detail and multi-tasking skills<\/p>\n \u30fbAbility to manage one's own time and the time of others.<\/p>\n \u30fbStrong interpersonal skills with all management levels<\/p>\n \u30fbAbility to work well with others<\/p>\n \u30fbAbility to learn quickly and adapt to a fast-moving environment<\/p>\n \u30fbAbility to interpret a variety of instructions furnished in written, oral, diagram<\/p>\n \u30fbCommunication skills in English (written and verbal) required & Japanese (verbal) preferred.<\/p>\n \u30fbAbility to read, analyze, and interpret general business periodicals or governmental regulations<\/p>\n \u30fbGood computer skills including Word, Excel, MS Outlook, PowerPoint<\/p>\n \u30fbGood mathematical skills including compute rate, ratio, percent, and information on programs like Excel<\/p>\n \u00a0<\/span><\/p>\n \u00a0<\/span><\/p>\n Required education & experiences:<\/p>\n \u30fbA bachelor's degree in area of specialty<\/p>\n \u30fb3-5 years of experience in related area<\/p>\n \u30fbRelies on experience and judgment to plan and accomplish goals<\/p>\n \u30fbJapanese language ability<\/p>\n \u00a0<\/span><\/p>\n \u00a0<\/span><\/p>\n Physical Demands:<\/p>\n \u30fbMust be able to regularly lift and\/or move up to 10 pounds, frequently lift and\/or move up to 25 pounds and occasionally lift and\/or move up to 50 pounds<\/p>\n \u30fbSpecific vision abilities required by this job included close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus<\/p>\n \u30fbMust be able to physically perform the basic life operational functions of walk; stand, reach over shoulder, reach overhead, reach outward, bend, talk, hear and repetitive motions stoop, kneel, crouch, and taste or smell<\/p>\n \u00a0<\/span><\/p>\n Work Environment:<\/p>\n \u30fbTime will be spent in an office setting with office equipment noise<\/p>\n \u30fbLocal travel to other offices is required (driver\u2019s license is required)<\/p>\n \u30fbMultiple languages are spoken in the office<\/p>\n \u30fbStandard 40-hour workweek applies<\/p>\n <\/p>\n <\/p>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-23903","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"yoast_head":"\n\u30fb<\/span>Ability to write reports, business correspondence, and procedure manuals<\/h1>\n
\u30fbFamiliar <\/span>with formulas and create formulas in Excel<\/h1>\n