{"id":24284,"date":"2026-02-21T01:15:58","date_gmt":"2026-02-21T01:15:58","guid":{"rendered":"https:\/\/www.pasona.com\/job\/061678\/"},"modified":"2026-02-21T01:15:58","modified_gmt":"2026-02-21T01:15:58","slug":"061678","status":"publish","type":"job_listing","link":"https:\/\/d3q8xutu1rneyj.cloudfront.net\/en\/job\/061678\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"

Job Title: Administrative Assistant<\/strong><\/p>\n

Location: Palo Alto \/ Hybrid Work<\/strong>\u00a0(1-3 times office per week)<\/span><\/p>\n

Employment Type: Full Time, Temp with renewal potential<\/strong><\/p>\n

Pay: $25-35\/h, Hours: 35h\/w<\/strong><\/p>\n

Working Hours: <\/strong>9:00-17:00<\/strong><\/p>\n

<\/p>\n

Our client (Venture Capital) is looking for an English-Japanese bilingual administrative assistant in Palo Alto. The company allows a flexible work style, requiring 1-3 times office visit per week. An ideal candidate is good with numbers and good at data entry work. Financial industry background is advantageous.<\/span><\/p>\n

<\/p>\n

\u2460 Expense Processing (Approx. 5 hours per month)<\/span><\/p>\n

<\/p>\n

Invoice Payments (Approximately 20 invoices per month, as needed)<\/span><\/p>\n

Process payments for invoices related to company operations<\/span><\/p>\n

Log in to the company\u2019s online bank account and submit wire transfer requests (final approval by the company President)<\/span><\/p>\n

Most invoices are received via email (PDF), with some sent by mail<\/span><\/p>\n

<\/p>\n

Expense Reconciliation (Beginning of each month)<\/span><\/p>\n

Prepare an Excel summary of the previous month\u2019s company bank account transactions (income and expenses)<\/span><\/p>\n

Prepare an Excel summary of employees\u2019 expenses for the previous month<\/span><\/p>\n

Submit documents to the outsourced accounting firm, receive financial statements, and maintain records<\/span><\/p>\n

<\/p>\n

Document Management<\/span><\/p>\n

Maintain and file invoices and receipts for company and personal payments (including scanning and electronically storing paper receipts)<\/span><\/p>\n

<\/p>\n

\u2461 General Administration \/ Office Administration<\/span><\/p>\n

Manage schedules for two employees<\/span><\/p>\n

Example: Arrange meetings and business dinners with clients, visitors, company employees, and other business contacts<\/span><\/p>\n

Confirm and manage schedules for conferences, events, and meetups<\/span><\/p>\n

Provide support for business travelers from Japan<\/span><\/p>\n

Example: Schedule coordination, logistics confirmation, various reservations<\/span><\/p>\n

Make restaurant and hotel reservations related to the above<\/span><\/p>\n

Handle administrative procedures related to company operations (State of California, City of Palo Alto, office leasing, vendors, business partners, etc.)<\/span><\/p>\n

Replenish and purchase office supplies<\/span><\/p>\n

<\/p>\n

\u2462 Core Business Support (Venture Capital Fund Investment)<\/span><\/p>\n

Data Management<\/span><\/p>\n

Review and organize data received from portfolio companies (including Excel data preparation under staff instructions; basic Excel skills are sufficient)<\/span><\/p>\n

Support preparation for the Annual General Meeting (50 hours annually, October\u2013December)<\/span><\/p>\n

Preparation begins around October each year<\/span><\/p>\n

Coordinate with Tokyo headquarters staff (event held in Tokyo)<\/span><\/p>\n

Secure venue, confirm equipment and event flow, arrange interpreters, and set up meetings<\/span><\/p>\n

Assist with materials preparation (data entry, translation, image\/data collection, formatting adjustments using Excel and PowerPoint)<\/span><\/p>\n

<\/p>\n

Client Support<\/span><\/p>\n

<\/p>\n

Support preparation of reports for clients (primarily Japanese companies) using Excel and PowerPoint<\/span><\/p>\n

Content mainly related to venture capital funds and the startup industry<\/span><\/p>\n

<\/p>\n

Examples:<\/span><\/p>\n

Input and transcription of designated information from data vendor websites<\/span><\/p>\n

Translation support (English \u2192 Japanese)<\/span><\/p>\n

Types and Frequency of Client Reports<\/span><\/p>\n

Investor Letters (May, August, November; approximately 20\u201330 hours each)<\/span><\/p>\n

Monthly Reports (every month; approximately 8 hours)<\/span><\/p>\n

<\/p>\n

\u2463 Additional Responsibilities (Preferred \/ Buffer Tasks)<\/span><\/p>\n

Take notes, provide interpretation, and prepare meeting minutes (Japanese and English) for in-person and online meetings<\/span><\/p>\n

Provide support for ad hoc projects and assignments as needed<\/span><\/p>\n

<\/p>\n

Ideal Candidate Profile \/ Conditions<\/span><\/p>\n

English proficiency (comfortable with daily communication locally; prior U.S. work experience preferred)<\/span><\/p>\n

Basic PC skills (Word, Excel, PowerPoint)<\/span><\/p>\n

(Preferred) Financial knowledge and interest in startups and venture capital<\/span><\/p>\n

Regular tasks concentrate at the beginning and end of each month and quarterly<\/span><\/p>\n

On-site\/remote work frequency and core working hours to be determined based on discussion<\/span><\/p>\n

Example: Approximately 3 days per week in-office (@ Palo Alto)<\/span><\/p>\n

<\/p>\n

Core hours 9:00\u201317:00, but flexible depending on circumstances<\/span><\/p>\n

Dispatch\/contract period: 1 year (with possible renewal based on mutual agreement and business conditions)<\/span><\/p>\n

Desired start date: April (immediate availability preferred; negotiable)<\/span><\/p>\n

Outside employment (side jobs) not permitted<\/span><\/p>\n","protected":false},"author":0,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[],"job-types":[],"class_list":["post-24284","job_listing","type-job_listing","status-publish","hentry"],"acf":[],"yoast_head":"\nAdministrative Assistant - Pasona N A, Inc. | Your Career Partner<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/d3q8xutu1rneyj.cloudfront.net\/en\/job\/061678\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administrative Assistant - Pasona N A, Inc. | Your Career Partner\" \/>\n<meta property=\"og:description\" content=\"Job Title: Administrative Assistant Location: Palo Alto \/ Hybrid Work\u00a0(1-3 times office per week) Employment Type: Full Time, Temp with renewal potential Pay: $25-35\/h, Hours: 35h\/w Working Hours: 9:00-17:00 Our client (Venture Capital) is looking for an English-Japanese bilingual administrative assistant in Palo Alto. 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