SUMMARY<\/p>\n
Assists with client accounts management and quality improvement activity. Controls, processes and handles the creation and submission process of custody fee invoices, manages daily reconciliation process for fees receivable, and creates daily records. Generates and reports the accrual reports. Communicates and corresponds with clients in Japanese. <\/p>\n
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JOB FUNCTIONS\/DUTIES AND RESPONSIBILITIES<\/p>\n
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(Account Control)<\/p>\n
1.\u00a0\u00a0\u00a0Submits and processes approval and request forms for operational use and file them.<\/p>\n
2.\u00a0\u00a0\u00a0Inputs and maintains databases in the department and print out reports.<\/p>\n
3.\u00a0\u00a0\u00a0Maintains and researches files and records in the department.<\/p>\n
4.\u00a0\u00a0\u00a0Submits or verifies reports based on reports from custody system and other materials\/data.<\/p>\n
5.\u00a0\u00a0\u00a0Verifies cash, securities, corporate action and other transactions, and inform any problems to the manager and applicable operation groups.<\/p>\n
6.\u00a0\u00a0\u00a0Corresponds with \u00a0Tokyo <\/p>\n
7.\u00a0\u00a0\u00a0Submits materials for marketing, quality control, and business promotion and structures with the manager\u2019s request.<\/p>\n
8.\u00a0\u00a0\u00a0Processes idle cash interest and Payment Order List (MT103).<\/p>\n
9.\u00a0\u00a0\u00a0Collects and controls necessary documents for segregate accounts, WEB, Reduced Tax and Tax Reclaims. <\/p>\n
10.\u00a0\u00a0\u00a0Setting up of new accounts and safekeeping of documents based on BSA.<\/p>\n
11.\u00a0\u00a0\u00a0Performs all BSA\/AML assigned duties as listed in the \u201cAmended and Restated Policy regarding Opening, Monitoring and Closing of Custodial Accounts\u201d as found on Employee Access.<\/p>\n
12.\u00a0\u00a0\u00a0Provides high quality work by ensuring accuracy and seeking to continuously improve our processes and platforms by embracing new and better ways of doing things.<\/p>\n
13.\u00a0\u00a0\u00a0Performs all other duties as assigned by management.<\/p>\n
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(Fee Management)<\/p>\n
1.\u00a0\u00a0\u00a0Handles and Controls monthly\/quarterly\/semi-annual custody fee invoice process control.<\/p>\n
a.\u00a0\u00a0\u00a0Researches, traces and verifies accurate fee factors such as missing security ID\/prices\/MBS factors\/FX rate and check new security setup and CA related transactions.<\/p>\n
b.\u00a0\u00a0\u00a0Maintains and updates checklists and fee schedules regularly to prepare for fee process.<\/p>\n
c.\u00a0\u00a0\u00a0Setup fee schedules\/calculation formula\/account set up in the Fee System.<\/p>\n
d.\u00a0\u00a0\u00a0Generates the data of holdings and transactions from Inquiry Plus and creates USD base data to verify asset values and transaction count PIVOT tables for all the customers\u2019 invoices.<\/p>\n
e.\u00a0\u00a0\u00a0Check and verifies the draft invoice.<\/p>\n
f.\u00a0\u00a0\u00a0Controls and manages uploading and generating of miscellaneous fees directly received from sub-custodians, including class action service fees\/proxy voting fees.<\/p>\n
g.\u00a0\u00a0\u00a0Calculates fees based on billing cycle base, monthly, quarterly and semi-annually.<\/p>\n
h.\u00a0\u00a0\u00a0Solves problems by intense investigation in case of discrepancy found in the invoice contents.<\/p>\n
i.\u00a0\u00a0\u00a0Creates manual invoices when Fee System does not function in the event of special or irregular fee calculation requested, or accurate fee data is not available on the fee database.<\/p>\n
j.\u00a0\u00a0\u00a0Sends finalized PDF custody fee invoices to the clients via email\/FileMarshal.<\/p>\n
k.\u00a0\u00a0\u00a0Requests Market database\/CA teams in CS or IT to update and modify fee factors when irregularity found.<\/p>\n
l.\u00a0\u00a0\u00a0Creates report the total month end asset market values of the Bank and reports to senior mgt. <\/p>\n
m.\u00a0\u00a0\u00a0Creates fee analysis reports for business statistics in Japanese and English.<\/p>\n
n.\u00a0\u00a0\u00a0Creates fee estimates in Japanese or English upon client requests.<\/p>\n
2.\u00a0\u00a0\u00a0Handles and Controls daily reconciliation of custody fees receivables and Accruals Creation.<\/p>\n
3.\u00a0\u00a0\u00a0Generates Accrual Report and verify for reporting to Account Dept.<\/p>\n
4.\u00a0\u00a0\u00a0Investigates and replies to the clients for inquiries in Japanese or English.<\/p>\n
5.\u00a0\u00a0\u00a0Updates fee operation manuals.<\/p>\n
6.\u00a0\u00a0\u00a0Files and stores the verified draft invoices in the archives.<\/p>\n
7.\u00a0\u00a0\u00a0Performs all functions as assigned by management<\/p>\n
8.\u00a0\u00a0\u00a0Provides high quality work by ensuring accuracy and seeking to continuously improve our processes and platforms by embracing new and better ways of doing things<\/p>\n
9.\u00a0\u00a0\u00a0Enhances employee\u2019s knowledge and understanding of job responsibilities through continuous communication and on the job training.\u00a0Training should focus on establishing high quality\/accuracy of work.<\/p>\n
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REQUIREMENTS<\/p>\n
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1.\u00a0\u00a0\u00a0Either bachelor\u2019s degrees in business, Finance, Marketing, Accounting, or equivalent preferred.<\/p>\n
2.\u00a0\u00a0\u00a0At least one to two years of administrative experience or equivalent.<\/p>\n
3.\u00a0\u00a0\u00a0Accurate data entry and self-checking ability.<\/p>\n
4.\u00a0\u00a0\u00a0Ability to accurately follow instructions and procedures and execute them in a timely manner.<\/p>\n
5.\u00a0\u00a0\u00a0Microsoft Excel: accurate data entry regarding progress status and capability of using basic formula (e.g. SUM, VLOOKUP and date or text related etc.) and pivot table.<\/p>\n
6.\u00a0\u00a0\u00a0Strong communication skills (both written and verbal) in English and Japanese.<\/p>\n
7.\u00a0\u00a0\u00a0Strong time management skill, ability to prioritize competing tasks, meet deadlines in a fast-paced environment.<\/p>\n
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